How to book a class?

• Places are available in our Participation classes for a start straightaway. 

• Click here to book now

• Most of our classes are organised by school year (age for PreSchool classes). 

•  If your preferred class is full, there is the option to join the waiting list for the class using the same link. 

Not The Right Time / Your Preferred Class is Full 

• Interested, but not the right time? You can register for a class using the above details at any time (subject to availability). 

• Your preferred class is full: Clicking on the 'Add to Waitlist’ button allows you to register on the JustGo waiting list. We will contact you as soon as a place becomes available.

Cancellations & Refunds

We understand that plans can change, and we will always do our best to help where possible. Please note the following terms and conditions apply:

• Cancellations made more than 72 hours or less before the first trial class, first regular monthly class (where no trial has been claimed), or a one-off activity (such as a holiday activity) are eligible for a full refund, minus a £5 administration fee

• Cancellations made within 72 hours of the first session are non-refundable

• Missed trial sessions are non-refundable and cannot be rescheduled or replaced

• These terms also apply to bookings made in error where we are unable to transfer the booking to an alternative session or activity

• To cancel an ongoing regular weekly class, please refer to our Membership Fees Policy

• All members are required to register an account with JustGo (our administration system) to record personal and contact information, register for a class, and to set up a regular card subscription. 

• You can access JustGo via your British Gymnastics account here 

• When you first register, please fill in all the information we need, including medical details, emergency contacts and consents. Please note that you register your child's details, not your own. It is important you complete: 

• Medical conditions or individual needs for your child 

• Photo consent – to be involved in photography/filming for NGA to use as part of advertising, social media, training purposes 

• Email marketing consent – to keep up to date with NGA activities and opportunities 

• Leaving Independently consent – for gymnasts of year 7 age & above (and under 18) to leave on their own after their training session. Any gymnasts younger will not be permitted to leave independently regardless of whether consent is given. This includes walking to the car park to meet a parent/carer, or being accompanied by a sibling under 18. 

• There is also ‘Forgot password’ link. 

• You may notice some letters / characters after your child’s last name. These are our shorthand way for the coaches to see that your child has: 

• *  - A medical or individual need 

• LI - Consent to Leaving Independently.   

You can update your photo consent and marketing options by logging into your account once set up. If you wish to make changes to the other information we hold you will need to contact info@nottsgymnasticsacademy.co.uk 

Joining

• All participants must be a member of British Gymnastics (BG), our national governing body, as it includes the insurance needed to attend. Gymnasts cannot train without it and there are no exceptions. 

• BG allows all gymnasts to attend an initial two taster sessions before purchasing membership after that. 

• Failure to join or show us proof of membership via another club will lead to your child being denied admittance. No refunds for missed classes will be due. 

• NGA trial members will receive a welcome email with joining instructions.

• PreSchool / GymSchool / TeenMania / Inclusive / Adults and some squad gymnasts will need Community Membership. Squad gymnasts will be advised of the level and if you need to upgrade. Please make sure that NGA (Notts Gymnastics Academy) is added as a club within your child’s account. 

Transferring

• BG Membership allows your child to train at any BG affiliated club, so if you are transferring from another BG club, you will only need to update the club details on the BG system, to link your child with NGA and enable us to see the membership. Please do this when you join the club, as we must verify memberships and update our records prior to your gymnasts first session. 

Renewal

• BG will contact you direct and provide renewal instructions. We will also remind you that renewal is due and we continue to do this if you don’t renew (or show us proof). 

• Please note that current membership is a requirement of attendance of our classes. Without it, admission will be denied and there will be no refund due for classes missed. 

Help

• While we will do our best to help if you have questions or issues, BG is a separate organisation, so you may need to contact them directly. BG has a customer service helpline if you have questions or are experiencing problems you can reach them on: 0345-129-7129. 

• The card subscription payment date is the 1st of each month, we cannot amend this. The payment month starts on the 1st and ends the day before the start of the next payment month. 

• When you register for a trial class, you will make a one-off card payment covering the period of your two session trial. When you register as a full NGA member, you will set up a card payment subscription to cover your monthly fees.

• PreSchool runs in term-time (Nottinghamshire County Council timetable). GymSchool / TeenMania / Inclusive classes and squad sessions run all year round with planned closures for bank holidays, Easter / Christmas bank holidays and specific events running at the gym, already built into the fee structure. No refunds or replacement sessions are issued for these closures. 

Payments For Other Sessions / Fees

• For payments other than your monthly training fees, payment is via one-off card payment  

• We may use other payment platforms for specific payments. 

Your Card Subscription

• Once you have set up your card subscription payment, you won’t need to do anything else; payments will process automatically each month. 

Full details are available in the NGA Fees Policy

Arrival

• Parking is in the main school car park and access to the gym is through the pedestrian gate (next to the school reception) and up the hill, or via our dedicated access path around the perimeter of the site. 

• A map of the site is on the Contact us page. There are different access routes, arrival and collection points depending on which group / discipline your child trains in. 

• Please arrive 5-10 minutes before the start of the session to register with the coach and to allow training to start on time. There is a bell to attract the coaches’ attention if you are late, though we can’t guarantee admittance after the class has started. 

Collection

• Please arrive in good time to collect your child at pick-up time. If your child is going to be collected by someone else, please let your child's coach know when you drop them off. 

• As part of our child safeguarding and protection procedures, gymnasts under 18 years of age can only leave by themselves if of secondary school age and over and if consent has been given via your online account. This also includes walking to the car park to meet you or being accompanied by a sibling who is under 18. 

While the class / session is running

• Once you have dropped off your child with the coaches (you don't stay with them  -unless it is a Parent & Child PreSchool class), you are welcome to visit our café and social space where you can grab a drink / snack and observe the class via a CCTV feed. 

• The Café is on the top floor of the gym building and is signposted. Step free access is available by retracing your steps to the main access road / green space and using the walkway to reach the main NGA reception at the top of the slope. There is an accessible lift inside the building. 

Can I Stay With My Child?

• It is natural for some children to be nervous starting a new activity and the coaches are here to support children who may be apprehensive.  

• We ask you not to stay in the gym as it usually proves to be a distraction for the child and can further delay settling-in. You will only be upstairs and of course the coaches will contact you if needed. However, this is rarely necessary. 

To allow us to process your request in a timely manner, please do not make requests via your coach. Please email your request in writing to info@nottsgymnasticsacademy.co.uk. 

Changing Your Class

If you wish to request a transfer to a different class, please let us know your preferences. We will do our best to arrange the transfer as quickly as possible, but there will be a wait if the class is full.  

Missing Sessions

If your child can’t attend, it’s always helpful to know, particularly if it is for several sessions though unfortunately, it isn’t possible to attend an alternative class instead of a missed class and refunds aren’t available. 

Temporary Withdrawals / Payment Holidays

• To remain a member, you are required to maintain an active card subscription and keep payments up to date. We can’t accommodate temporary withdrawals, for extended holidays for instance. Should you choose to cease classes and wish to re-register, you may have to join a waiting list and will be required to pay the NGA Affiliation fee again. Only one trial period offer is permitted. 

• There is a separate policy for long term illness and injury. Please contact us if this applies. 

Withdrawing / Cancelling Your Class

• Before your first class - with more than 72 hours notice a full refund can be requested minus a £5.00 administration fee.

• During The Trial Period - No replacement sessions will be due for missed sessions.  

• After Enrolment - A notice period applies, please email us by the 20th of the month and we will cancel your child’s membership from the end of the current payment month. A refund for the rest of the current month’s classes is not available. 

• All requests need to be in writing (an email is acceptable) to our administration team info@nottsgymnasticsacademy.co.uk. 

• GymSchool & Inclusive work towards NGA’s Rainbow Awards 

• PreSchool work towards British Gymnastics RISE Awards 

What to wear

• For safety and comfort, a leotard is the best attire for gymnastics but a close-fitting t-shirt with shorts / leggings is fine to get started. 

• No dresses / jeans / dungarees. 

• No belts, buckles, zips, ties, or hoods are allowed for safety reasons. 

• Girls – if wearing leggings with a leotard, please make sure that the leggings are worn on top. 

• Boys – please remember that shorts are always worn with a leotard and go on top. 

• Children train in bare feet or gymnastics shoes. 

• Footwear should be easy to take off and put on as no outdoor footwear is to be worn in the gym. 

• Parents who are taking part (PreSchool) are also asked to wear sensible clothing and to remove footwear. 

• Earrings should be removed, if this is not possible you must cover them with a plaster or tape before the class.  

• Hair must be tied back securely. 

• Nails should be a suitable length to avoid injury to the gymnast or coach. 

• Jewellery / watches / valuables are best left at home. We can’t take responsibility for them, and they can’t be worn during classes. 

• Medical or religious items that cannot be removed must be securely covered with tape or a sweatband or similar.

NGA kit can be purchased here and samples are available to view on the top floor landing near the café. You will also find a rail of Preloved items, and other NGA merchandise – payment can be made in in the café or gym office, all proceeds support NGA Fundraising.

What to bring with you

• Good hydration habits are important. A drink of water in a suitable bottle (no glass) is needed for every class. 

• Food and snacks – are not needed (except for long squad training sessions); please save these for after the class.  

• We are a nut-free facility. Do not bring any products containing nuts into our facility.

• If you need to bring medication with you, please contact us in advance. info@nottsgymnasticsacademy.co.uk

Before you arrive

• Please make sure that your child visits the toilet before the class to avoid interruptions wherever possible. 

Who needs to wear a purple lanyard?

• Anyone who attends the site before 4.30pm Monday – Friday, will need to wear a purple lanyard.  

For everyone to get the best out of their gymnastics experience, we ask for some general conditions to be followed: 

• Gymnasts should show respect for others in the club - coaches, staff and other gymnasts. 

• Gymnasts must listen to their coaches to ensure their safety and the safety of others. 

• Inappropriate behaviour, being disrespectful and swearing is not acceptable. 

• We should support all gymnasts to be their best and celebrate everyone's success. 

• Gymnasts are not allowed on any apparatus unless supervised by a coach. 

• We must respect our gym and equipment, taking care not to cause any deliberate damage. 

There is a full Behaviour & Codes of Conduct in our policy section

If you want to know more about us, stay in touch, have questions or need help at any time, you can: 

• Check your emails. We will usually email you regularly, so if you aren’t receiving emails, please check your junk / spam folders, and contact us if necessary. 

• Refer to the Calendar page which lets you know of events and any changes to our usual activities. 

• Contact our Admin team via email: info@nottsgymnasticsacademy.co.uk or if you need to speak with someone in the office you can arrange a time (please note the office is not always manned). 

• Speak with your lead coach. They are always happy to have a word at the end of a session, but if you need a longer chat, please arrange a time by email.  

• Follow us on our social media channels. 

We share a site with Rushcliffe Spencer Academy and collaborate with them to maintain the safety and well-being of all users. 

• When arriving during school hours additional safeguarding measures apply – you will be notified if this affects you. 

• The entire site is a no-smoking zone, including the carpark. This includes vaping. 

• No dogs are allowed on site at any time. This excludes Assistance dogs. 

• The football fields are for the use of the school and football centre only. 

• The grassed area with picnic tables is for school use only.

Every NGA member is required to pay an annual Affiliation fee that supports the administration and management of each gymnast’s membership. 

The amount is based on the gymnast’s training discipline:

• GymSchool, TeenMania & Inclusive £30

• PreSchool £25

• Performance Squads £35 

This membership fee is due on enrolment for new members and renews on an annual rolling basis.

You will receive a payment request via our membership management system JustGo.

NGA charges membership fees to support the running and development of the Academy in line with our charitable objectives. The benefits provided to members are kept within the limits permitted by HMRC for Gift Aid, meaning the membership is not treated as payment for services. 

As a result, members are eligible to complete a Gift Aid declaration, allowing the club to claim Gift Aid on their membership fees. This additional support helps us maintain and improve our facilities and programmes at no extra cost to our members. 

A declaration can be made via the following link: https://forms.office.com/e/FrigXi0AMp

Please note that occasionally throughout the year we do need to close for events, staff training, bank holidays etc.

Please also note that some closures may only affect certain classes.

See below for the current list of closures in 2026:

25 August Bank Holiday Closure - No Participation Classes (GymSchool, TeenMania, PreSchool, Adult classes or Inclusive classes) will run.

18/19 July In-House Festival Closure - All Participation classes (GymSchool, TeenMania, Inclusive & PreSchool) will not run across these dates due to our Annual In-House Festival

GymSchool, TeenMania, Inclusive:

Fees are requested on a standardised monthly basis, over a typical delivery of 46 weeks per year. Preplanned closures for bank holidays, Easter, Christmas, staff training and our big NGA events are already taken into account.  

PreSchool:

Fees are requested on a standardised monthly basis, over a typical delivery of 36 weeks per year. Preplanned closures for school holidays, bank holidays, Easter, Christmas, staff training and our big NGA events are already taken into account, and we’ll also be taking a closer look at how we deliver our preschool programmes early next year as part of our ongoing commitment to improvement.   

The final week of our PS Term will be week commencing 13 July. For our Saturday PS members, the final class will be 6 July. PreSchool classes will restart week commencing 7 September

Performance Squads: General Competitive & Advanced, WAG, MAG:

Fees are reflective of a gymnasts’ squad place and are charged as a standard monthly amount accounting for a typical delivery of 46 weeks per year. Sessions may occasionally change to reflect individual gymnast needs and regional/national competition calendars. Preplanned closures for bank holidays, Easter, Christmas, staff training and our big NGA events are already taken into account.